This is the email that you used to register for the event. It is also the email that has been used for all communications about this event.
The process is not automatic. If you registered between April 1 and April 18, your will not have access to the platform until April 21.
Once you have access to the platform on April 18, you will receive an email from firstname.lastname@example.org with information on how to log in for the first time.
The congress is open for no registration fee to all current members of the SES. For more information, please read REGISTER page.
Sessions can only be accessed through the LOG IN area. To log in, please click on the Log in button at the top of the homepage, using the email you used for your registration to the event.
Links to the sessions are not made public. You access the video-conference platforms to participate in the sessions through the log in area. Once logged in and you choose the session you want to participate in, you will see a JOIN Session button, which will link you up to the ZOOM video-conference platform.
This is not possible. Only people who are signed up to SES 2021, and are logged in, can access the sessions.
The log in area is your access to the networking areas and scientific sessions, and it is where you can build your agenda. The only noticeable addition that you see in log in are the networking buttons (from Noticeboard across to Account Settings). You search the programme and presenters in the top navigational bar. The secondary navigational bar is informative, while the third is the networking. All the text on the particular page you are in appears when you scroll down.
Go to Full Programme, and click in the name, in the speaker field, of the person you are looking for. This field is set in “auto-predict” so by clicking a number of letters of the person’s name you are looking for will bring up a list of results. Once you find the presenter's name, a list of connected sessions will come up. Please note that you can also use the alphabetical list on the Presenter's page too.
Go to Full Programme and enter in the information you are looking for in the relevant field.
You can also search by day, and then refine your search by title or type. Go to the Full Programme and click on the boxed numbers that appear above the networking bar.
In the Participants page, which is accessible only when you are logged in, you can see all the people who have registered to attend the event. These include both presenters, candidates and non. If you want to see the list of presenters and / or candidates only, please click on these buttons.
All times, by default, refer to BST (British Summer Time). The BST sign is visible in all areas of the programme. However, each participant can set its own time zone to CEST too. To do this, please click on "Set Time Zone", which appears when you are logged in.
Please note that the times displayed when you enter the ZOOM waiting rooms are by default in CEST (+1 on BST)
There are a number of ways to network. You can pin a note to the noticeboard to leave a general announcement (to leave one, please press the ADD button when you are inside the Noticeboard) area, send direct messages to one or a group of delegates, enter the coffee shop - The Virtual Cup - and have some conversations with your colleagues. You can book some breakout rooms in the Corner for smaller group conversations. Info on how to do this on written on the page.
As already communicated in emails sent over the past few weeks, we are using ZOOM as the default video conference platform. As already communicated, you are expected to enter the session 15 minutes before its scheduled start to do some testing and to meet with the chair and your co-presenters to discuss structure of session and how to handle Q&A. To enter your session, click on the JOIN ROOM button in the SESSION pages. You will link out to ZOOM. You will not receive any specific ZOOM link. Please click here for the technical info that was sent out in earlier emails.
We are using ZOOM as the default video conference platform. To enter your session, or any other session you want to attend, click on the JOIN ROOM button in the page about the session you want to attend (the button will only appear during the congress and when you are logged into the platform. You will link out to ZOOM. You will not receive any specific ZOOM link. There will be a ZOOM “room manager” (students from ERASMUS University Rotterdam), who will be waiting to admit you to the session. Please note that there is a waiting room activated, and you may not be admitted to the session until the official scheduled start time.
For the best user experience, we strongly recommend that you download / update ZOOM to the latest version. Please allow lots of time to do this – not just before your session is due to start.
A Prerequisite is that ZOOM desktop client is installed on your computer. If you have not got Zoom already installed on your device, please read here
For those of you unfamiliar with ZOOM, this ZOOM video is very helpful.
You can access ZOOM via your web browser. When you are linked across to ZOOM, please click on the option “If you cannot download or run the application, join from your browser.”
Go to “Full Programme”, scroll down the list of sessions and click to “Favourite” the sessions you want to attend. To view your agenda, please click the star button that appears when you are logged into the platform. Please note that the option to build your agenda is only actionable when you are in log in.
• We encourage you to keep your video on, even as a participant, as it makes the session more interacting. Please do turn it off, however, if there is background disturbance / privacy issues.
• Please keep yourself on mute all times, unless you are asked to unmute by the Chair.
• Please do ensure that your name appears as your full name, and not any nick-name. If you do not know how to rename yourself, please write a private chat to the room assistant, who can help you.
• When there are slide presentations, for a more engaging viewing, you choose your “View Options” to “Side-by-Side” mode (for the slides) and then choose “Speaker” view (for the speakers).
• If you want to ask a question, you use the “raise your hand” icon (which is found from the Participants’ section).
• If you are in a meeting of over 20 people, please set you “Video Setting” to “Display up to 49 participants per screen in Gallery View” (set in your ZOOM video setting).
• Remember the golden rule – Please be polite and respectful at all times.